Voice notes

Dictate your observations — let AI take the notes

On the visit you notice a crack, a smell or a detail you'll forget by evening. Tap record, say it out loud, and Systemagic transcribes it straight under the property.

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Dictating a voice note on a property visit

The notebook stays empty — and by evening the details are gone

On the visit your hands are full with a pen, a camera and keys. Writing is slow, photos don't capture the feel, and in the evening you're trying to remember whether that bedroom smelled of mould or just dust. The most important observations vanish exactly where they should live: inside the property's analysis.

How it works

From dictation to analysis, in three steps

Step 01

Open the property and hit record

Browser is enough — no apps, no logins during the walk-through. One recording can be up to 10 minutes, and you can do as many in a row as you like.

Step 02

Dictate observations naturally

Talk the way you'd talk to a colleague: "New parquet in the entryway, but the bathroom floor slopes the wrong way." Transcription happens automatically.

Step 03

The note flows under the property

The dictation lands on the property's timeline and becomes part of the analysis — exactly like an uploaded document. The AI uses it in cross-checks and answers.

Where dictation shines

Where it earns its keep

Condition findings on the visit

Cracks, smells, sounds, water marks — dictate them on the spot before they blur with the next property.

Client wishes

After the viewing, record what the client looked for and what excited them. The AI extracts the essentials for the next suggestion.

Walk-through summary

Walk through the property dictating as you go — and end up with a finished tour write-up without typing a word.

Property manager call

Dictate what was agreed after a phone call. Systemagic turns it into a clean note under the property.

Dictate emails

Dictate the message you want to send to a client or seller — Systemagic formats it into a clean email.

Hands-free input

Sore wrist or tired eyes? Voice is often the fastest way to log an observation — no keyboard required.

Bonus

Transcription understands Finnish property terminology

Terms like maintenance fee, asbestos survey or pipe renovation are recognised correctly first time. Speak naturally — Systemagic picks out what matters.

The outcome