Deviations in files

Cross-checking that spots the errors before you do

Upload every document for the property once. Systemagic compares them, flags contradictions and gaps, and shows you exactly which file each finding came from.

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One wrong number is one complaint too many

The management certificate says one thing, the articles of association another, the financial statement a third. A small error in floor area, a wrong year built or a missing renovation can lead to a complaint — at worst, liability. Today the only reliable way to catch these is reading every file line by line. It eats hours, and you still can't guarantee you caught everything.

How it works

Three steps to a verified property

Step 01

Upload documents to one place

Management certificate, articles of association, financials, condition report, floor plans. PDF, Word, email, even scanned files — OCR reads them all.

Step 02

AI cross-checks automatically

Systemagic compares every document against the others: floor areas, year built, fees, renovation history, loan repayments. Finds contradictions in seconds.

Step 03

Get a clear list of findings

Every contradiction and gap appears in a list. Click any finding and see the original passage in the PDF — no guesswork, just source citations.

What Systemagic catches

Dozens of checks no one has time to do by hand

Conflicting figures

Floor areas, fees, loan amounts or share counts that don't match across documents.

Missing attachments

Asbestos survey before a renovation, energy certificate, condition report or long-term maintenance plan — Systemagic flags when something essential isn't there.

Outdated data

Management certificate older than a year, outdated fees or sauna charges that are no longer valid.

Risk factors

Upcoming major renovations, loan repayment cycles, possible moisture damage, or missing EV charging spots.

Floor plan mismatches

Number of rooms or floor area on the plan doesn't match the other documents.

Gaps in the questionnaire

Questions in the explanation attachment with no answer in the documents — listed for you to ask the property manager.

Bonus

A ready-made email to the property manager

Once the gaps are listed, Systemagic drafts a ready-made email to the property manager containing exactly the open questions. Tweak the message to taste and send — save 10–15 minutes per property.

The outcome